Riechel
Reports - Events
- City
of San Bruno CA Riechel
Reports - Events
- City
of San Bruno CADATE:
April 8, 2025
TO:
Honorable Mayor
and Members of the City Council
FROM:
Alex D. McIntyre, City Manager
PREPARED
BY: Travis M. Karlen,
Community Services Director
Susan Manheimer, Interim Chief of
Police
SUBJECT: Consider Adoption of
Resolution Approving the Special Event Permit with the Temporary Road Closure of Various Streets in Conjunction
with the Annual Posy Parade, Subject
to Conditions of Approval; and Waiver of Fees Associated with Required City Permits and
City Personnel
In 2025, the Posy Parade will
celebrate its 83rd year as a tradition in San Bruno. Held annually on the first Sunday in June, the parade
highlights the talents and spirit of the youth within the San Bruno community. Over the past 82
years, local youth organizations and schools have collaborated to
present a vibrant parade featuring floats and marching bands.
The Posy Parade is planned,
organized, and executed by the San Bruno Lions Club (Lions Club), with the City of San Bruno working
closely with the Club each year to ensure the event is enjoyable and safe for all participants. The City has
consistently covered all direct costs related
to maintaining safety throughout the event. Given the significant involvement of residents, especially children, in the parade, it is
essential for the City to take all necessary precautions to ensure their safety.
The Lions Club, lacking the
expertise to develop a comprehensive Traffic Control and Event Safety Plan, has previously expressed its
inability to fund the development of such a plan through consultants. In response, the Lions Club sought the
City’s assistance to ensure the parade
could proceed safely. City staff promptly stepped in to support the parade and
are fully prepared to offer
their assistance again in
2025.
In addition to supporting the
parade itself, the City provides essential services for hosting a large community event, including parking
enforcement, traffic control,
intersection management, street closure notifications, event
security, post-event clean-up, community outreach, and Fire Department support for fire, rescue, and
emergency medical services. These services have been integral to the
coordination and success of the Posy Parade and other community events in the past.
The City of San Bruno received a
Special Event application from the Lions Club for their annual Posy
Parade (Event) in February
2025. The Lions Club requested to revert to
crossing El
Camino Real and extending the
parade route significantly. Unfortunately, after thorough review, this proposal has been deemed infeasible
due to the extensive safety measures required, the residential street impacts, the need for an Encroachment Permit
with the State (Cal Trans), and associated costs
and resources that exceed the current
budget for the event.
City staff met with members of
the Lions Club on March 25 to discuss alternatives that can be supported within the resources and
allocated budget for the event. A
consensus was reached regarding the
parade route between the Lions Club and the City staff. As a result, an updated application
was received by the Lion’s Club on March 26 and includes a parade route on
Crystal Springs beginning at Linden
Ave and terminating at the Parks Yard in City Park with staging occuring on Linden Ave. The Lion’s Club
will serve hot dogs and beverages in front of the Lara Field concessions following the parade. City staff will provide ancillary activities and entertainment following the parade. Additionally, notice will be given to
residents and businesses along the route.
As stipulated in Municipal Code
Chapter 4.08, the Chief of Police shall impose conditions and requirements upon the issuance of the
permit as deemed necessary to protect and preserve the safety of the persons attending the event and the peace and
quiet of the neighborhood in which the
event is being held.
Section 4.08.050 of the Code
provides that the Chief of Police shall make all necessary arrangements with the applicant for the
presence of a sufficient number of either off-duty police officers, security guards, or both, as
determined by the Chief of Police, who shall be required to be present during the event. Section B.
under Permits-Issuance-Conditions states: The costs of the presence of any such personnel shall be paid by the
applicant. Staff are recommending a waiver of these fees. In addition, the Chief
of Police may deny the application if he or she makes any determination that the proposed event would be contrary to
the public safety, health, or welfare
and could not be mitigated by reasonable conditions which might be imposed by
the Chief of Police.
At the request of the Lions Club,
the Police Department has developed a Traffic Control and Safety Plan for the proposed event, which
meets the above-described conditions for approval by our Chief of Police.
The City provides critical
logistical and operational support for the Posy Parade each year to support the Lions Club in the delivery of
this important community event. The Lions Club has submitted an application for the 83rd Posy Parade to take place on Sunday, June 1 from 11:00
a.m. to 1:00 p.m. The agreed upon parade route will begin
with the line up on Linden Ave. The parade will travel down Crystal Springs
Road and left into City Park at the Lara Field Parking lot. The proposed road closure and set up time begins at 8am with the parade starting at 11am. The
Lions Club requested the City assist with the development of the Traffic
Control and Safety Plan, and to
consider the waiver of costs associated with the development and implementation of the Plan as well as the costs
associated with the Special Event Application Fee. Historically, the City has provided the requested
assistance and funded the City’s direct cost incurred for the parade.
The Community Promotion budget has a balance of $48,000 in FY25. Staff have developed a safety
plan that supports the parade and is
not expected to exceed
this budget.
The City Council’s community promotions
budget for FY25 includes funding in
the amount of
$48,000 to offset City costs
incurred for the Posy Parade special event. Staff estimate that costs will not exceed the allocated budget for this
event.
The Project is exempt from
the California Environmental Quality
Act (CEQA).
Adopt a Resolution:
1. Approving
the Special Event Permit With the Temporary Road Closure of Various Streets in Conjunction With the Annual Posy Parade
2. Waiver of fees associated with required City permits and City personnel.
1. Deny the application and do not support the Posy Parade for
2025.
1. Resolution
2. Proposed Parade Route
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN BRUNO APPROVING THE SPECIAL
EVENT PERMIT WITH THE TEMPORARY ROAD CLOSURE OF VARIOUS STREETS IN CONJUNCTION WITH THE ANNUAL POSY PARADE AND WAIVER OF
FEES ASSOCIATED WITH REQUIRED CITY PERMITS
WHEREAS, the San Bruno Lions Club
(Lions Club) submitted a Special Event Application
for their 83rd Annual Posy Parade, scheduled for Sunday, June 1, 2025 in the
City of San Bruno between the approximate hours of 11:00 a.m. and
1:00 p.m.; and
WHEREAS, the Posy Parade (Event) is a
long-standing tradition held on the first Sunday in June, showcasing the youth of the San
Bruno community; and
WHEREAS, the Posy Parade is planned,
organized and delivered by the San Bruno Lions
Club and City staff worked with members of the Lions Club to align the event
with the City of San Bruno Municipal Code Chapter 4.081 titled
Dance and Entertainment Events; and
WHEREAS, the Lions Club agreed to the
parade route to begin on Crystal Springs Road
with staging on Linden Avenue, Crystal Springs Road, turn into the Lara
Field Parking lot and end at Lara
Field; and
WHEREAS, the Lions Club requested the
City of San Bruno to assist with the development
of the Traffic Control and Safety Plan (Plan), and to consider the waiver of
costs associated with the
development and implementation of the Plan and Incident Action Plan for the Event; and
WHEREAS, the City desires to work with
the Lion’s Club to provide community outreach
to notify residents about the parade and associated street closures and
temporary no-parking restrictions
along the parade route that will temporarily affect public street parking and
vehicular access to private
property; and
WHEREAS, as stipulated in Municipal
Code Chapter 4.08, the Chief of Police shall
impose conditions and requirements upon the issuance of the permit as
deemed necessary in order to
protect and preserve the safety of the persons attending the event and the
peace and quiet of the neighborhood in which the event is being
held; and
WHEREAS, Municipal Code Section
4.08.050 authorizes the Chief of Police to require the applicant to provide a sufficient number of off-duty
police officers, security guards, or both,
to be present for an event, and to deny an application if any determination is made with regard to the public safety, health, or welfare that could not be
mitigated by reasonable conditions which might be imposed by the Chief of Police; and
WHEREAS, the conditions under which the
event may be held will include: (I) an obligation
for the applicant to indemnify, defend, and hold harmless the city, its
officers, employees, and agents, from
any and all claims and lawsuits involving or related to the special
event, as well as the City’s consideration and approve of the
application, (ii) an obligation for the applicant
to hold insurance for the parade, (iii) gaining permission for food trucks from
the San Mateo County Health
Department, and requiring all food vendors to
hold valid Health
25 of 166
Department permits, and (iv) any
other conditions deemed necessary or useful in the sole and absolute discretion of Chief of Police in
consultation with City staff pursuant to Section 4.08.050; and
WHEREAS, the proposed waiver of all
City fees and costs for the parade in an amount of up to $48,000 serves
a valid public
purpose in promoting the health, safety
and welfare of the public,
including bringing the community together to celebrate a unique historical
tradition and fostering community pride and wellbeing by
strengthening community relationships.
NOW, THEREFORE, BE IT RESOLVED,
that the City Council of the City of San Bruno hereby:
1. Declares that the recitals above are all true and correct and are incorporated herein by
reference.
2. Approves the Special Event
Permit with the Temporary Road Closure of Various Streets
in Conjunction with the Annual Posy Parade.
3.
Approves a
Waiver of Fees associated with required
City permits and City personnel.
---oOo---
I hereby certify
that foregoing Resolution No. 2025 -
was
introduced and adopted by the San Bruno City Council at a regular meeting on April 8,
2025, by the following vote:
AYES: Councilmembers: NOES: Councilmembers: ABSENT:
Councilmembers:
